Preparation
Sample Email to Inform Participants about the Upcoming Training Program.
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Emails to Participant
Pre-Training
- Welcome
- Reminder
Training Program
- End of Day/Session 01
- End of Day/Session 02
- Presentation Practice Videos
Post-Training
- Learning Summary
- Certificates of Completion
Follow-Up
- #1 7 Days
- #2 14 Days
- #3 21 Days
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WhatsApp Group Chat
- Based on experience, this is the most effective way to communicate with participants
- We will create one and manage it throughout the Training to share crucial information, group breakouts, reminders regarding breaks times, take-home assignments, reminders, etc
- After the training is over, participants are free to stay in the group to ask the trainer any questions or stay connected with other participants
(Sample of Our Virtual Background)
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Virtual Backgrounds
- We will design unique Virtual Backgrounds to be used by participants
- We will include your organization’s branding, as reflected in the specimen below
- This will be sent to participants before the training program
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WhatsApp Group Chat Icons
- We will design unique WhatsApp Group Chat Icon
- We will include your organization’s branding, as reflected in the specimen behind
(Sample of Our WhatsApp Group Icon)
- If you would like us to host the session, please let us know and we will be happy to do so
- We will inform the participants that we are the host so that if they have any technical difficulties, they can reach out directly to us
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Session Host
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Internal Co-Facilitators from
Your Organization
- If we require any Internal Co-Facilitators from Your Organization, please send us their names, mobile numbers and email-addresses.
- We will send them the program details, facilitator guides and information about their roles.
- If necessary, we will also organize a briefing before the Training Program
- We will create a WhatsApp Group with them to help them stay well-connected during the Training Program
- We will create this using Google Forms and share the link as well as QR Code with Participants
- At the end of the Training Program, we will share this report with you.
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Online Attendance Forms
(Sample of Our Training Materials Cover Page)
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Training Materials & Handouts
- We will prepare soft-copy Training Materials and Handouts for this Training
- Participants will be able to download them from the link we provide them
- All materials will be in Writeable PDF format, which they can view from any device.
- We will include your organization’s branding, as reflected in the specimen behind:
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Recording of Participants’
Practice Sessions
- Where possible, we will try to record participants’ practice sessions
- These will be uploaded on Google Drive Folder, and links will be sent to participants
- Participants can watch it and download it into their individual devices
- All Folders will be automatically deleted 7 days after the training program
- We may have few Group Breakout Sessions to encourage participants to discuss as a group
- The groups will be created randomly and one person will be elected as a Group Leader
- If you have any specific group arrangements, please feel free to let us know
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Group Breakout Sessions
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Break & Prayer Timings
- We will have a 15-20-minute coffee break in the morning and afternoon
- In addition, we will also take a longer lunch break (75-90 minutes) on Fridays
- All our timings follow WIB (Western Indonesia Time). If you have any participants in another time zone and require us to adjust our timings accordingly, please feel free to let us know
- As agreed in our proposal, no recording of the training session is allowed without prior approval.
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Recording of the Session
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Group Photographs
- Before we close the session, we will take a Group Photograph
- If you would like to invite any leaders or the HR/Learning team to join us, please feel free to let us know in advance
- We will upload the group photographs on our social media
- We will include your organization’s branding, as reflected in the specimen behind:
(Sample of Our Group Photograps)
- We will create this using Google Forms and share the link as well as QR Code with Participants
- At the end of the Training Program, we will share this report with you.
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Online Feedback Forms
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Certificates of Completion
- We will create this using Google Forms and share the link as well as QR Code with Participants
- At the end of the Training Program, we will share this report with you.
(Sample of Our Certificate)
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Additional Resources for Participants
- We have uploaded additional learning resources on http://www.communicatingworld.com/resources
- Participants may refer to it Before, During or After the Training Program
- We will share this with Participants before the Training program